An annual general meeting (AGM) is a meeting held once a year that all members of TAWEA are invited to attend. The purpose of an AGM is to give members a report on the TAWEA’s activities and finances for the previous year, allow time for members to ask questions, and to elect members of the TAWEA’s governing body (Board Members)
At the annual general meeting, the chairperson of the organization presides over the meeting and may give an overall status of the organization. The secretary prepares the minutes and may be asked to read important papers. The treasurer may present a financial report. Other officers, the board of directors, and committees may give their reports. Attending this meeting are the members of the organization.
- Read and correct the minutes of the previous AGM
- Approve the audited financial statements, including reports to the board
- Receive committee reports not included in the financial statement
- Approve amendments and additions to bylaws
- Call for nomination for the board and/or receive the report of the nominating committee
- Elect / employ / appoint new directors
- Elect the auditor
- Transact any other activities
The AGM is also an opportunity for a board to share the news, challenges and successes of the organization and hear from its membership. It is often the primary two-way communication channel for a board and its stakeholders. Boards should try to ensure there is opportunity for dialogue with their members at the AGM, particularly if they do not provide other opportunities throughout the year.